RECRUITMENT & SELECTION PRIVACY NOTICE
INTRODUCTION
When you apply for a role with one of our brands (whether as an employee, worker, or contractor), we need to know certain information about you. This Privacy Notice explains the type of information we will process about you during the recruitment and selection process, why we are processing it and how that processing may affect you.
References in the Privacy Notice to employment, work (and similar expressions) include any prospective arrangement we may have under which an individual provides us with work or services.
WHAT PERSONAL INFORMATION WE MAY HOLD AND WHY WE PROCESS IT
In connection with your application for work with us, we will collect, store, and use the following categories of personal information about you:
PURPOSE | EXAMPLES OF PERSONAL INFORMATION THAT MA | GROUNDS FOR PROCESSING |
|---|---|---|
Recruitment and Selection | Standard data related to your identity (e.g. your name, address, email address, ID information and documents, telephone numbers, place of birth, nationality and contact details); professional experience and education (including university degrees, academic records, professional licenses, memberships and certifications, awards and achievements, and current and previous employment details); financial information (including current salary information); language skills; and any other personal information that you present us with as part of your application related to the fulfilment of the role. | Contract
Legal obligation
Legitimate interests |
HOW WE USE PARTICULARLY SENSITIVE PERSONAL INFORMATION
We will use your particularly sensitive personal information in the following ways:
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We will use information about your disability status to consider whether we need to provide appropriate adjustments during the recruitment process, for example whether adjustments need to be made during an interview.
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Where applicable, we will use information about your race or national or ethnic origin, religious, philosophical, or moral beliefs, or your sexual orientation, to ensure meaningful equal opportunities monitoring and reporting.
INFORMATION ABOUT CRIMINAL CONVICTIONS
We may carry out criminal records check if we are entitled to do so to satisfy ourselves that there is nothing in your criminal convictions history which makes you unsuitable for the role to which you are applying (for example, for roles working in the financial sector or working with minors). In particular, we will carry out such checks where:
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We are legally required to carry out criminal record checks for those carrying out a specific role for us.
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The role is one which is listed on the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (SI 1975/1023) and is also specified in the Police Act 1997 (Criminal Records) Regulations (SI 2002/233) (or the equivalent pieces of law in the other countries in which we operate) so is eligible for either a standard or enhanced check from the Disclosure and Barring Service (or the equivalent vetting procedure in the other countries in which we operate).
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The role requires a high degree of trust and integrity, so we would like to ask you to seek a basic disclosure of your criminal records history.
Where this is done, we will have in place an appropriate policy document and safeguards which we are required by law to maintain when processing such data.
HOW IS YOUR PERSONAL INFORMATION COLLECTED?
We collect personal information about you from the following sources:
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You, the candidate.
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Recruitment agencies, job boards, social networking sites, non-profit organisations (such as ELBA, BASE, Job Centre Plus) and learning and development organisations where you have provided them with your application details in the first place and who pass those details on to us.
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Background check providers, where a particular role requires specific background checks to be undertaken. We will always let you know if these checks are going to be done.
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Credit reference agencies, where a particular role requires credit checks to be undertaken. We will always let you know if these checks are going to be done.
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Disclosure and Barring Service in the United Kingdom (or the equivalent service provider in other countries in which we operate) in respect of checking for criminal convictions (in accordance with the paragraph above).
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Your named referees.